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Travel Forms and Documents

Required Travel Forms and Documents
All LaGrange College students studying away are asked to complete an Emergency Medical Contact Form listing emergency contacts, insurance coverage, and any allergies, medication, and physical and mental health conditions that may affect the study away experience.  It is critical that the Office of Global Engagement receive this information so we can avoid risks that will trigger a health-related emergency.  The information shared on the Emergency Medical Contact Form is strictly confidential, and assists this office and faculty leaders in ensuring students receive proper services and care while studying away. All students will also need to sign a Travel Release/Indemnification Agreement.  Both forms will be completed on-line during the application process.

Additional Travel Forms and Documents
Travel course itineraries for LaGrange College faculty-led programs always allow for free days when the students are able to explore on their own.  Students may travel freely at the discretion of the travel instructor.  If approved, the student will have to complete the Independent Travel Request and turn it into the travel instructor.  This form asks where they are going, if over nighting where they are staying, how to contact them in case of an emergency, and when they will be returning.  It is also highly recommended that students do not travel alone, go with a fellow student.
 
If a student is traveling on their own at the end of the course and will not return with the group, they need to complete the Request for Deviation from Itinerary.  This form must be completed and signed by the travel instructor and a representative from the Office of Global Engagement prior to leaving the U.S. It's also important to submit this form well in advance if the student wants to adjust their return flight with minimal penalties. Students are responsible for paying any additional costs.
 
In both instances, the student should make themselves aware of current U.S. State Department travel and health advisories.  Approval to travel to a country or region under travel or health advisories will be based on the LaGrange College Travel Warning Policy.  

Students will be asked to sign a Travel Risk Waiver if approved to travel to a country or region that is currently under a travel or health warning. 

All students are required to have a copy of their passport and visa, if necessary, on file in the Office of Global Engagement for emergency purposes. You may also want to consider making two extra copies: one to be left at home and the other to be carried with you.


Students who are traveling to countries that recommend or require routine and/or non-routine immunizations or medication will be asked to submit a copy of these records.  The travel instructor will give you instructions on how this will be submitted.