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Travel Warning Policy

 
The U.S. Department of State issues Travel Warnings and Alerts for certain countries and regions that identify additional health, safety, and security risks while traveling abroad.  LaGrange College adheres to these warnings and approves travel in such countries by assessing their risk according to the following categories: 
 
Level 1 High:  Destinations where conditions have prompted the State Department and/or the CDC to forbid, restrict or otherwise urge U.S. citizens to defer all travel there. No applications/requests will be approved for programs in countries or regions in this category.
 
Level 2 Elevated:   When the U.S. Department of State Travel Warning is less strong, LaGrange College will consider applications/requests and may approve programs, but will generally advise the use of extreme caution and awareness, and may place conditions on travel to as well as within the country.  Travel to a destination in the Level 2 Elevated category requires a signed travel risk waiver. Anyone under 18 years of age requires a parent/guardian signature. 
 
Level 3 Watch:  There is a slightly above baseline risk for destinations in the Level 3 Watch category. These destinations may face trends or upcoming events likely to result in heightened risk in the near future. LaGrange College will consider applications/requests and make decisions on a case-by-case basis.  A signed travel risk waiver is required.

Requests to allow faculty-led programs in a Travel Warning or Travel Alert country should be directed to the Associate Provost of General Education and Global Engagement who will consult with the Study Away Risk Management Team.  
 
The Study Away Risk Management Team is composed of the following:
  • Vice President for Academic Affairs
  • Vice President for Finance and Operations
  • Vice President for Student Engagement 
This team will assess activities in high-risk locations which include but are not limited to those that have been issued a Travel Warning or Alert by the U.S. Department of State.  When requested to evaluate activities in a particular country or region, the team may consult relevant faculty and staff, as well as external resources such as Centers for Disease Control (CDC), World Health Organization (WHO), Overseas Security Advisory Council (OSAC), the College’s insurance carrier, local contacts and government in those countries, and other national governments such as Australia, New Zealand, Canada and the U.K.   

Travel Risk Waiver:  LaGrange College faculty, staff, students and non-students who have been approved to participate in programs in countries under a Travel Warning may be required to sign a Travel Risk Waiver stating they have reviewed the Warning or Alert and are aware of the additional risks associated with their travel.

Safety and Security Assessment:  In addition to their course proposal or travel plans, LaGrange College faculty and staff will be responsible for submitting any safety and risk concerns and reporting what security measures are in place to reduce danger and risk.  Assessments of accommodations, transportation, activities and destinations need to be considered.

Individual Study Abroad by Students and Scholars: This policy applies to all approved LaGrange College-sponsored travel, whether in short-term, travel-embedded courses or semester- or year-long study abroad.

Authority of the Study Away Risk Management Team:  This team has sole and complete discretion with respect to any decision regarding the approval, suspension, modification or cancellation of any program involving travel to a country under a Travel Warning or Alert.  LaGrange College is not responsible for the unapproved travel of its employees, students, alumni, or otherwise College-associated individuals.

Printable PDF of the LaGrange College 
Travel Warning Policy